Part Five and the finale of our “don’t box us in” five part series about your wedding vendors!
So far the series of “not boxing” in certain wedding vendors has probably made some sense to you, perhaps you it even made you think, aha?!
So I bet you’re wondering why we would talk about your bartenders and their needs? They just pour drinks, right?
You must recognize that a life-blood area at your reception is your bar. If service is slow due to the small ratio of bartenders to large quantity of guests or the setup is not correct, then your service will suffer. And your guests will be frustrated.
Tips for the best outcome working with your wedding bartenders:
1. If you have a down-time between your ceremony and wedding reception (ceremony starts at 1:30pm and reception starts at 5:30pm) then be sure your venue will not open their doors to your guests until 5:30pm. Guests will always come in and may go to the bar for a drink. Your bartenders have to decline them and your guests will perceive they are being rude.
2. Try not to come up with a complicated, well-intentioned cost-savings idea for your bar. You can thank ill-advised websites for publishing these crazy concepts. Such as:
Open Bar for Pre-Dinner
Bar Closes for Dinner
Bar reopens for Dancing but only serves hosted Beer, Wine, & Signature Drink until 9pm
Cash bar for the remaining wedding reception
Huh? You need a time grid to remember all of this. How do you expect your guests to react to your bartenders and vice-versa?
3. Do not try to squeeze your bartenders into the corner of the room with limited space and light. Sure they are tucked away, but there isn’t enough room to turn around 3x.
4. Please do not skimp and only hire 2 bartenders for 300 wedding guests. The ratio to keep service at its optimum is as follows:
1 Bartender per 75 guests (and some say 100)
But DON’T forget you need a bar back for multiple bars. This is a person who runs back and forth for ice, restocking etc. A very necessary position.
Trust your bartenders.
featured photo credit: pfe iPhone
Making purchases is exhilarating, but writing checks to pay for those purchases is financially draining (in more ways than one).
Many vendors such as entertainment, transportation, ceremony soloists and pianist will accept their last payment installments on your wedding day. You certainly don’t want to be carrying around your checkbook, it probably won’t match your wedding dress!
Create a list of those vendors and write out checks on the Thursday before your wedding. Give them to your planner and she/he will hand those out for you so you’re not having to worry about making sure everyone is paid.
In addition, if you can wait to pay your catering bill on the day of your wedding (room rental, food, taxes, gratuities and other fixed costs) that would psychologically be a good thing. That’s going to be a big check; and one you won’t want to write after your reception is over. It can be a huge let down after a fabulous day. The only last bill to be paid should be your beverage/bar consumption to the end of the evening.
Some caterers/venues have other dates that they require to be paid in full, so you’ll have to check your contract with them. The idea if possible, is to NOT be paying large invoices after your wedding. It’s a downer after a wonderful day.
Let’s keep going and discussing wedding traditions and which ones we should keep or ditch?
#4 Wedding Tradition: Cake Toppers
Many brides have been steering away from the traditional cake topper. Instead with the new cake decor and trends, more fresh flowers are being added to cakes. This makes some cake designers cringe and others just shrug.
If you are going to go this route, here is a little trick and money saver idea for you. Have your florist carefully wrap your cake topper as a “mini bouquet” that can be wiped off and used as your “toss bouquet” as well!!! Two for one! We like that.
featured photo credit: jordan barclay photography
Do… create your own identity at your wedding. Choose a style for your wedding that really reflects the two of you as a couple. Even if they are quirky or your mother has NEVER heard of anyone doing that before!
Don’t… buy something just because it has the word “wedding” on the packaging. Perfect example; typical unity candles that are white, with dots and silver hearts. Overpriced and quite often not as attractive as a candle from Pier One.
Do... ask your family and vendors for help, help, help! And let them.
Don’t… be afraid to ask. You never know what could happen…you might just get what you want.
Do… truly enjoy your day and not worry about perfect hair, makeup and not a speck of dirt on your wedding dress. It won’t happen, so party at your reception like your wearing jeans and sneakers!
Don’t… hang out separately from each other for long periods of time at your reception. Work the room as a couple and where you are….that is where your guests will be as well.
Do… go with you gut instincts and decisions; you’ll be happier for it.
Don’t… obsess about creating a wedding that is timeless and never outdated. It will happen no matter how much you try. You’ll still laugh at your choices twenty years from now.
Do… be willing to pay for items or vendors yourself, instead of trying to talk your wedding benefactor to spend the money.
Don’t… treat your vendors like second-class citizens. You need them so work out disagreements or miscommunication.
Do… take advantage of having a photo session with your photographer for an engagement photo. Always a good idea so you both can feel comfortable working with him/her before your wedding day.
Don’t… fall in love with the wedding and not the marriage. Pretty self explanatory.
featured photo credit: pfe iPhone
legal mumbo jumbo:
from the blog:
planning forever events