planning…forever events + youtube.com

I love my designer, Ryan from Visual Rush. He creates our event studio’s “look”. Website, brochures, business cards…..everything.

Last week he decided on his own to upload some of my TV segments to YouTube.com. For those that don’t know, I have been blessed with the opportunity for the past two years to be on AM Evansville Fox 7 morning show, as the Fox 7 Wedding Planner. We produce the segment (meaning the content) and I go on live every Wednesday morning at 6:25am. Yes. LIVE. You get used to it.

So if you have missed some of the latest segments, you can watch them right here or online at Fox 7. You also might want to take a moment to check out Earth Friendly Weddings blog. I recently showed Jen’s beautiful invitation creations.

We are always looking for content for the show, so please, if you think of something….add a comment or email us staff {at} planningforever.com.

 

follow a real wedding on twitter

Today, Saturday, August 2, 2008 you can follow a wedding planner and intern for a real wedding of Katie Thomas and Andy Hermann.

Sign up for free on twitter.com (it’s fun) and follow us here! Or you can read the small box on the side of the blog, but that really is half the fun.

Gotta run to the country club! See you online!

featured photo credit: pfe iPhone

plan on!

 

 

on the job with the wedding planner: part four and finale

Continuing from Part Three:

5:05pm – I get a frantic phone call from Karen (MOB) while driving to the Cambridge. She wants to make sure that the kids won’t be introduced without her and Monty (FOB)being present. Heck no! That’s why you hired me!! I make sure everyone is there and in place before the major events begin. Sigh of relief.

5:15pm – I pull in and this is one of the most stressful parts of the wedding day. There are many vendors to touch bases with and quickly. I have to talk to the band, dining room manager, and make sure the photographer and Videographer arrive. The second Escalade isn’t back with the group of guests so we have to make sure they arrive before any special events can happen.

One small problem – we had some a distant family who didn’t RSVP properly (which are now fondly known as the wedding crashers) who were sitting at a table reserved for close family members. I’m on it…..we set up another 8 topper table and I politely ask them to move to the over flow area and have wait staff move their half eaten salads. Isn’t wedding planning glamorous? I wonder if Preston Bailey has to ask guests to move?

6:10pm – We’re slightly off schedule. We don’t have an intro song on the iPod provided by Zach so the band is going to do an improv intro. I get the wedding party all lined up and remove the drinks from their hands and ready to rock…Stretta Band has a fantastic MC, Ray….I am really impressed.

Right before they go in I suggest to Kristin and Zach they kiss in the middle of the floor (great photo and video moment). Zach does one better, he dips Kristin when he plants one on her…the crowd goes wild! Monty (FOB) does a wonderful greeting which engages all the guests and prepares everyone for a spectacular evening!

6:20pm – Service begins for wedding party and family (platedmeals) and guests are being released by Julie to the food and carving station.I get the bottle of Dom Perignonthat has been chilling (a gift from a friend) and serve Kristin and Zach at their sweetheart table. I also gives a heads up to Darrel that they will want a picture of the bottle with them. Before I run out to put the food on the Smore
Bar and light the gas heaters outside for guests, I coordinate with the band and videographer for the photo montage (which Kristin made) will start playing.

6:50pm – Going well, last table is about to be released of guests. I see Ray and ask him if he’s eaten, he says no. Attention has been on the guests for the servers. I tell him to go through food station line. The band has to eat before they play, this may delay us a bit on the start time. We hit a problem with the video montage while I was outside. We work through the problem as quickly as possible.

7:10pm – Band dudes ate fast! God bless ‘em. Coordinate with the band and Black Tie Video to be sure they will still be there at the reception during their contracted time for bouquet/garter toss and a special surprise the band has in store for the bride/groom. Toasts start with a sweet one from maid of honor, Jessica Scalfano and then a funny one from the best man, Matt Capps (relief pitcher for the Pittsburgh Pirates). I help Julie and Chef Beverly lift the cake to the cart, they will take back to the kitchen to cut and serve. I glance up and the band has started the first dance. THANK you Ray for reading my timeline!!!

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7:30pm – My stomach is grumbling and the party seems to be revving up nicely.

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They are breaking down the food station which means I’ll serve myself from the kitchen. That’s just where I like to be. I notice the groom’s cake still sitting near the food station! YIKES! Chef Beverly gets  that back to the kitchen quickly so we can add chocolate cake to the red velvet and white wedding cake being served. Zach’s Mom made that cake!

I go look for Brad, the limo driver to be sure the gets some food (we have plenty). We eat at the bar area. Very tasty prime rib. Julie notifies me that we are out of the last bottle of Jack Daniels they pre-ordered. I leave my food to talk to Karen (MOB) to see if they want to add another bottle, she says she is sure that Zach and Kristin would want to. Back to eating, it’s cold but I’m still shoveling it in. When did I eat last?

7:40pm Kristin finds me….where is the bottle of Dom Perignon? She’s worried someonethrew it out. Surely no. Off to find the bottle where a wise bartender stuckback in ice. I pour Kristin a glass and take one to her. Back to my colddinner.

7:55pm – I make sure Kristin and Zach are in the mainreception room. The band has a surprise!!! They make them get on stage and sing with the band. Kristin is not shy at all she’s performed before! Love it!

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Bouquet and Garter Toss goes well, again, Ray with Stretta Band, does a fab job as MC!

8:30pm – Karen (MOB) finds me. She is worried that guests are going to mistake the pictures on the table as wedding favors. She wants me to collect them. I’m on it!

9:35pm – Party is in full swing! Jessica (MOH) informs me that Zach has ordered another round of hard liquor on the bar tab. I go find Julie to let her know that is an affirmative. Julie knows to check with me before anyone adds anything to the bill. Just a precaution. Everyone is constantly dancing!!! It’s so much fun to watch, especially Kristin and her Dad!! I have barely seen her off the dance floor!!!

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9:50pm – Spilled drink on the dance floor! No wait staff around so I get a mop and clean it up myself. If I had a dollar for every time I had to do this at an event….

10:00pm – I confirm with the band they are going to go their full final set. I’m worried because none of the guests are using the Escalade parked outside to go back to the hotel. Heck yeah! This party is awesome and they don’t want to leave, but I need some of them to go so the limo will be back for the bride/groom.

Kristin and Zach run out to try out their Smore Bar which is almost all gone! Guests had so much fun out there!

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10:15pm – Zach’s soon-to-be-minister friend, Cody, gets on the stage and performs! Kristin drags me out and we stand in front of him like groupies! How cool is he? (man, I wish I would have had a picture of that but I forgot to whip out the camera!)

10:25pm – I’m worried about the limo which made it’s first run. I call Brad on his cell phone, he says he should be

10:50pm – Last song…..it’s time to wind down. Monty, FOB, is on it asking some family members to help me get the gifts into the family car. I have already packed up the personal items and just go back to make sure the toasting glasses and empty bottle of DomPerignon (she wants to have it engraved) is packed. Also I retrieve the iPodfrom the band to give to Zach for the honeymoon. Also get the left over wedding cake from the kitchen.

11:00pm – Kristin and I finally get a chance to sit down and talk. She is still glowing, by the way. She is thoroughly thrilled with the whole day and could not have asked for a better wedding. I’m thrilled she is happy. She offers to treat me and my family to a Pirates game….I just need to let her know
when. Kristin, I’m going to take you up on that! And you’re buying the firstround!

11:15pm – People are worried about the limo won’t come back, but I assure everyone he is on his way. I’ve taken care of it.

11:25pm – Limo arrives. I yell for everyone to get in (there are a lot of people left). I grab Kristin’s hand and take her away from saying goodbye too long (Kristin and Zach HAVE to be in that last limo). It takes awhile to get the drunks guests in …. but finally they are good to go! Stick a fork in me, ‘cause I am done too.

12:12pm – I pull into my driveway at home. Pour myself a glass of wine, take off my shoes and lean back on the couch. Start to count how many hours I’ve been on my feet and promptly fall asleep. Tired, but content on creating another successful wedding.

photos: pfe iPhone
featured photo credit: straub photography

plan on!

 

 

on the job with the wedding planner: part three

Continuing from Part Two:

11:00am – On my way to the church. I call Julie for a couple of last minute thoughts and requests when band, Stretta Band, arrives. I look like a hot mess! Here’s my self portrait as I drive down the road. I’m Scary Saundra.

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11:20am – No one is at the church, I call Monty (FOB) to let me in (thank goodness he lives only a few miles away and has a key). Quickly I run in and curl my hair, slap some makeup on and change into more presentable clothes.

11:30am – Darrel and Kristie with Straub Photography have arrived, and videographers, Todd and Tracy Lamkin with Black Tie Video Productions. I fill
them in on some of the issues for the day; so they will be in the loop. I need to know how long it will take for them respectively to break down after the ceremony since we are taking all the pictures before hand and they want to leave immediately after the wedding to the reception site for outdoor pics. The aisle runner isn’t pinned down all the way so I get on my hands and knees to get that done. I’m lovin the end result!

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12:00pm – No groom or groomsmen and no bride or bridesmaids. I set up the Vera Wang guest book and unity candle stands/candles.

12:20pm – Zach and the guys have arrived! I pin the boutonnières and Darrel gets started with pics of the guys only.

12:35pm – Kristin has arrived and her team of girls (and personal hairdresser who is also a friend). I’m not mad she’s late, it’s her day…she can waltz in whenever she feels like it. The parents arrive and look spiffy! The boys are hungry so we call in someone to bring the sandwich food from Karen’s house.

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12:50pm – Kristin has put her dress on…which, is absolutely stunning, breathtaking and down right sexy. That’s right…I said sexy. She looks gorgeous! She gives me the final thank you cards and gratuities to distribute. There is a card and a present for me!! A signed baseball from Zach! How sweet….Kristin should have signed it too! Someone informs me that Zach’s button falls off so I’m off to the emergency kit for thread/needle.

1:10pm – Kristin and Zach meet at the altar for the first time today and exchange gifts. Very touching and sweet…we all watch from the glass walls at the back of the church. So much for privacy? 😉 and then we start pictures!!!!! Only 40 minutes behind schedule…but hey…that’s why they hired professionals!!! I’m not worried a bit.

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2:30pm – Everything is running smoothly, so I take a moment to sit down with the wedding party. I need to pace myself on how long I’m on my feet and so far it has been 7.5 hours. I realize I haven’t eaten yet so I go downstairs for a few bites of lunch meat. The boys inform Karen that they are still hungry so we order pizza. And the bride finally gets to eat!

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3:30pm – Guests are arriving! Seriously arriving this early and the wedding starts at 4pm! This almost never happens. I do a once over in the sanctuary making sure the candles were lit and everything is in place. Ushers are standing by the door with their instructions to start getting guests down the aisle starting in 10 minutes.

3:45pm – FOB, Monty’s button falls off (seriously, tuxedo shops need to do a little more quality assurance on their rentals). I don’t have time to sew it so I secure it with a safety pin. A shuttle with important guests from the hotel hasn’t arrived yet, so we plan on waiting.3:50pm– The shuttle arrives! But a guest tells someone that there is another one coming. Zach wants to wait for them. Ceremony is slated to begin at 4:00pm.

4:05pm – Guests are looking back at us standing the vestibule. I’m beginning to think that we were given misinformation. And people are wondering who is this crazy wedding planner that can’t start on time? Zach gives me the okay to begin…..and so we do. At lineup I make sure everyone has spit out their gum and turned off their phones. Kristin looks radiant and her father and mother, who haven’t cried all day, shed a few happy ones.

4:10pm – Ushers are at the doors opening them when the Trumpet sounds and
off she is down the aisle to her groom!

4:15pm – I pack the wedding party’s personal items in my car and breakdown the guest book to take to the reception. Outside I wait for the two Escalades from SUV Limo. They arrive on time and I direct where I want them to be positioned and get the champagne into the limo. We’ve rented the 22 seater with hardwood floors ….gorgeous!

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I also position the flower petals near the door for the girls to distribute. The church coordinator, Melody, is very helpful to me with these tasks. All this commotion is being done while the Kristin and Zach are saying their vows.

4:40pm – They’re married! It was a sweet ceremony that included Kristin’s pastor, Jim and Zach’s long-time friend and soon-to-be-ordained minister from Texas,
Cody.

4:55pm– Guests are in position for the Rose Petal send off…it makes a great video and photo moment. I coordinate with Brad (limo driver and owner) and Darrel with Straub Photography to make sure they can stay together to go to the reception and take photos outside at the gazebo.

I quickly tear down the unity candle and package it up. The team is here to cleanup the rest of the decorations and rentals so I don’t have to worry about it. There is a small panic moment when we can’t find the final check for the limo service, but I raided through Kristin’s bag and located it.  Another check mark on the list of things to do!

photos: pfe iPhone
featured photo credit: straub photography

….to be continued.

on the job with the wedding planner: part two

Continuing from Part One:

Saturday, November 3rd

(it’s here…day of the wedding!)

5:30am – I wake up….30 more minutes before I need to get up….but I can’t sleep. Darn it. My mind starts working on all the things that I need to remember for today. Might as well get up and get going.

7:30am – Leaving the house, my son gets up to kiss me goodbye encouraging me to get Zach to sign something for him. I’m on my way to Starbucks for a little energy. I’m dressed in my cargo pants and Sketchers
ready to work!

8:00am – I wait at Cambridge for the team to arrive for decorating. I could be starting on Kristin’s personal stuff, but I don’t have “the tub” from last night. So I wait.8:35am – Team arrives with Sally!! Yeah! Five people descend on the reception site. Flowers, vases, candles, etc. I start setting up the Smore Bar. MOG, Sherry and sister of the groom, Alana, arrive to setup the groom’s cake Sherry
made.9:00am – We’re still waiting for Monty! Just about to call him on his cell phone and he arrives with the groom’s cake and my stuff. They were pressing the dress at the church and got delayed.

Kristin and Zach had this great idea to name the tables by the year and then place pictures of each of them that were taken during that year. Very cute!

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But I need to get busy! We have assigned seating so I also need to place the host cards. I open them up and they are out of order; she set them by the year instead of the last name alphabetically. No problem, I start to resort. (Guests automatically look for their last names, instead of the other way around. This is faster for guests to locate their host card and then get seated quicker!)9:30am – Team is off to the church for setup! I have to stay at Cambridge for the personal stuff.10:30am – Just about done with setting out all the pictures of Kristin and Zach, this is such a cute idea. Set the table numbers and host cards. Set the Vera Wang toasting glasses and cake servers. Piece of Cake has arrived and is setting the cake. The whole reception looks beautiful and I hope Kristin and Karen will be pleased. Stop for a few minutes for pictures.

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photos: pfe iPhone
featured photo credit: straub photography

.to be continued….