wind can affect your outdoor wedding plans

I  hear all the time from my clients when planning an outdoor element at their wedding, “I hope it doesn’t rain”.

Yeah, me too. But rain or heat isn’t the only inclement weather you have to be concerned about. Notice I said “concerned”, not “worried”. No use in staying up at night worrying about something you cannot control.

So there’s rain, but what about wind? I’m not even talking about 30mph gusts, just a really strong breeze can do determine to your wedding design and decorations.

how wind can affect your outdoor wedding plans

  • Anything with fabric/drape may need to be redesigned. Your beautiful asymmetrical drape for your ceremony backdrop? Yup, wind can absolutely mess it up.
  • Anchor or weigh your vases. They will blow over extremely easily which creates a huge mess.
  • For your tall gathering tables, use longer linen (132″) and tie a sash around it. I’ve seen linens literally blow right off those tables. Or consider the spandex ones, IF it fits with your wedding design.
  • Place cards or escorts? Say goodbye to them. We’ve used double-sided tape (in a pinch) to secure them to the linen. Or consider putting them in little frames or anchored in another attractive way.
  • Is there a way to create wind blocks without losing your aesthetic feel?

Remember, a little breeze is a really good thing at a summer outdoor event. Stagnant and stale air is horrible, especially in the midwest or south with our high humidity. But too much of anything can be a problem.

Just plan ahead, and you’ll be fine.

feature photo credit: pfe iphone

plan on!

wedding insurance …

“Insurance” is certainly not your favorite wedding topic, but an unfortunate reality. Don’t believe me? Call some couples on the east coast this past weekend. Over a year in planning and *poof* a hurricane named Irene comes through and cancels your big day.

There are other super-duper good reasons as well…

  • Venue requires additional liability insurance (many venues here locally require this)
  • Wedding vendor goes out of business
  • State or County shuts down reception venue
  • Additional liability insurance to cover private residence wedding/reception
  • Additional liability insurance to cover mishaps from guests drinking at the bar (yes, extra…even with licensed bartenders. Remember, attorneys and insurance companies go for the deepest pockets).
  • Illness or accidents to Bride or Groom
  • Wedding vendor never shows up
  • Venue construction prohibits wedding from taking place
  • Natural disaster
  • Photographer’s storage discs are stolen or damaged at wedding
  • Wedding gifts stolen
  • Property damage to rentals or venue

Okay, we’re freaking you out! BUT THESE THINGS HAPPEN.

We recommend visiting WedSafe. They have been in business since 1999 and are Underwritten by Markel American Insurance Company – Markel has a rating of “A (Excellent)” from A.M. Best. They are competitive and should be looked at, even to compare to adding an additional liability package off of your homeowner’s insurance.

This is what you’ll want to purchase:

[boxparagraph]Event Cancellation / Postponement Plus Insurance and Liability Insurance and Optional Host Liquor Liability[/boxparagraph]

There are ten different levels you can choose from (you can get a free quote online right now without filling out personal information). The average wedding in this area would be looking at $350 – $450. A drop in the bucket when you look at all the other expenses you’ll have.

Just think about it. We’ve had numerous weddings where our clients, HAD they purchased wedding insurance would have been able to recoup some of their money from rental companies and contracted vendors.

ps That photo was taken after quarter-inch hail and thunderstorm came through during dinner at a private, outdoor residence wedding reception. We lost the band because all their wires were submerged in 4 inches of water. Clients would have been able to recoup the rentals, some decor and the band expense.

plan on!


having a backup (heat) plan

We all know that for outdoor weddings, it is critical to have a backup rain plan.

But have you considered the other weather elements? Like oppressive, humid, glaring, blazing heat from the sun?

This year we have had an tremendous shift of venues for wedding selections. More people are choosing personal residences or outdoor venues for their wedding ceremony (and/or receptions).

It’s a fab idea, as bride and groom’s are looking for something different for their special day. The concern is mostly with the potential of rain, but you have to remember other weather elements. In southern Indiana, the humidity factor is a huge concern as it is oppressive to a woman in a beautiful, layered wedding dress and men in full tuxedos. This can lead to crabby attitudes, sweaty faces, heat exhaustion and fainting.

Keep these points in mind, when planning your outdoor extravaganza:

  1. Your elderly guests need to have shade and comfort.
  2. Outdoor musicians will not play in direct sunlight. It’s not the uncomfortably factor (although that should be a concern, imagine YOU trying to play a violin dripping of sweat and exhaustion for an hour), musicians WILL NOT expose their high dollar instruments to direct sunlight. It ruins them.
  3. Should you proceed with the outdoor, sunny plan; then make sure you are choosing garments to wear that will allow some coolness factor. This includes your wedding dress, groom/groomsmen attire, bridesmaids and parent attire.
  4. Prepare for helping the guests cool off: A shaded location to wait until the last minute to be seated for the ceremony, fans (electric and handheld), cool non-alcoholic drinks to refresh themsevles.
  5. Choose a short vow ceremony. Short…. very short.
  6. Have an inside backup plan to move the ceremony. You don’t want to think about this now, but once you step outside in full dress, you may change your mind.
  7. Do NOT choose a month that an outdoor wedding will almost 98% sure to be miserable. In this area, August is the worth month of the year with high humidity and heat.
  8. Encourage more casual dress for guests; open collar shirts and sundresses for the girls.
featured image photo credit: pfe iPhone

plan on!