on the job with the wedding planner: part three

Continuing from Part Two:

11:00am – On my way to the church. I call Julie for a couple of last minute thoughts and requests when band, Stretta Band, arrives. I look like a hot mess! Here’s my self portrait as I drive down the road. I’m Scary Saundra.


11:20am – No one is at the church, I call Monty (FOB) to let me in (thank goodness he lives only a few miles away and has a key). Quickly I run in and curl my hair, slap some makeup on and change into more presentable clothes.

11:30am – Darrel and Kristie with Straub Photography have arrived, and videographers, Todd and Tracy Lamkin with Black Tie Video Productions. I fill
them in on some of the issues for the day; so they will be in the loop. I need to know how long it will take for them respectively to break down after the ceremony since we are taking all the pictures before hand and they want to leave immediately after the wedding to the reception site for outdoor pics. The aisle runner isn’t pinned down all the way so I get on my hands and knees to get that done. I’m lovin the end result!


12:00pm – No groom or groomsmen and no bride or bridesmaids. I set up the Vera Wang guest book and unity candle stands/candles.

12:20pm – Zach and the guys have arrived! I pin the boutonnières and Darrel gets started with pics of the guys only.

12:35pm – Kristin has arrived and her team of girls (and personal hairdresser who is also a friend). I’m not mad she’s late, it’s her day…she can waltz in whenever she feels like it. The parents arrive and look spiffy! The boys are hungry so we call in someone to bring the sandwich food from Karen’s house.


12:50pm – Kristin has put her dress on…which, is absolutely stunning, breathtaking and down right sexy. That’s right…I said sexy. She looks gorgeous! She gives me the final thank you cards and gratuities to distribute. There is a card and a present for me!! A signed baseball from Zach! How sweet….Kristin should have signed it too! Someone informs me that Zach’s button falls off so I’m off to the emergency kit for thread/needle.

1:10pm – Kristin and Zach meet at the altar for the first time today and exchange gifts. Very touching and sweet…we all watch from the glass walls at the back of the church. So much for privacy? 😉 and then we start pictures!!!!! Only 40 minutes behind schedule…but hey…that’s why they hired professionals!!! I’m not worried a bit.


2:30pm – Everything is running smoothly, so I take a moment to sit down with the wedding party. I need to pace myself on how long I’m on my feet and so far it has been 7.5 hours. I realize I haven’t eaten yet so I go downstairs for a few bites of lunch meat. The boys inform Karen that they are still hungry so we order pizza. And the bride finally gets to eat!


3:30pm – Guests are arriving! Seriously arriving this early and the wedding starts at 4pm! This almost never happens. I do a once over in the sanctuary making sure the candles were lit and everything is in place. Ushers are standing by the door with their instructions to start getting guests down the aisle starting in 10 minutes.

3:45pm – FOB, Monty’s button falls off (seriously, tuxedo shops need to do a little more quality assurance on their rentals). I don’t have time to sew it so I secure it with a safety pin. A shuttle with important guests from the hotel hasn’t arrived yet, so we plan on waiting.3:50pm– The shuttle arrives! But a guest tells someone that there is another one coming. Zach wants to wait for them. Ceremony is slated to begin at 4:00pm.

4:05pm – Guests are looking back at us standing the vestibule. I’m beginning to think that we were given misinformation. And people are wondering who is this crazy wedding planner that can’t start on time? Zach gives me the okay to begin…..and so we do. At lineup I make sure everyone has spit out their gum and turned off their phones. Kristin looks radiant and her father and mother, who haven’t cried all day, shed a few happy ones.

4:10pm – Ushers are at the doors opening them when the Trumpet sounds and
off she is down the aisle to her groom!

4:15pm – I pack the wedding party’s personal items in my car and breakdown the guest book to take to the reception. Outside I wait for the two Escalades from SUV Limo. They arrive on time and I direct where I want them to be positioned and get the champagne into the limo. We’ve rented the 22 seater with hardwood floors ….gorgeous!


I also position the flower petals near the door for the girls to distribute. The church coordinator, Melody, is very helpful to me with these tasks. All this commotion is being done while the Kristin and Zach are saying their vows.

4:40pm – They’re married! It was a sweet ceremony that included Kristin’s pastor, Jim and Zach’s long-time friend and soon-to-be-ordained minister from Texas,

4:55pm– Guests are in position for the Rose Petal send off…it makes a great video and photo moment. I coordinate with Brad (limo driver and owner) and Darrel with Straub Photography to make sure they can stay together to go to the reception and take photos outside at the gazebo.

I quickly tear down the unity candle and package it up. The team is here to cleanup the rest of the decorations and rentals so I don’t have to worry about it. There is a small panic moment when we can’t find the final check for the limo service, but I raided through Kristin’s bag and located it.  Another check mark on the list of things to do!

photos: pfe iPhone
featured photo credit: straub photography

….to be continued.

9 replies
  1. Daniel
    Daniel says:

    I read similar article also named job with a wedding planner, part three | planning…forever events blog | for the love of laughter and wedding planning, and it was completely different. Personally, I agree with you more, because this article makes a little bit more sense for me


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